Order for a trusted person sample. sample order

Installed by order.

It is published in any case: there is an agreement on MO with an employee or not.

The document serves as the basis for attracting a person to the MO when it is not possible to distinguish it between employees.

However, the law recognizes an agreement on liability as the basis for attraction.

Important! There are positions and professions for which responsibility is established by the very fact of their existence.

For example, for the head of an organization, MO is established from the moment he takes office, regardless of whether there is an agreement with him or not.

The document contains the following items:

1. Organization name (its full name).
2. Who publishes the document. Full name, position, as well as the data of documents that confirm his right to establish the obligations of employees.
3. Next, the establishment of MO. This section details the responsibilities of those for whom it is installed.
4. List of employees with responsibility. Be sure to list their positions, personal data (F. I. O.).
5. The order must be signed by the head or the person who issued the document.

The people named in it must be familiarized with the document against signature.

Establishment of responsibility refers to the competence of the employer.

Order for a financially responsible person can be drawn up and signed by both the employer himself and the employee authorized by him. For example, the appointed leader.

An important point. It is necessary to distinguish between an order to establish from an order to attract to the Moscow Region.

The first one only establishes it in relation to certain employees, while the second one imposes a penalty in the event of liability, its procedure, size, and terms are determined.

We talked about what this document should include above. Now we will consider in more detail the question of how to write an order on the appointment of financially responsible employees.

The following information is entered on the form:

Regulations on MO

The employee liability policy is a document designed to regulate legal relations in an organization, in the part concerning the established liability for the damage caused.

The regulation defines:

1. What is meant by MO.
2. Types of obligations that exist in the organization.
3. To whom does it apply?
4. How to install.
5. When it occurs.
6. Reimbursement procedure.
7. Forms of agreements, contracts with financially responsible persons for each type of MO.

The provision must comply with the norms of the current legislation, in particular, the Labor Code.

Important! The regulation is approved by the board of the organization(trustee, board of directors), if any. It is put into effect by order of the head.

The position consists of several parts.

The first, defining, in which the concept of MO is given, more precisely, what exactly is meant by it in an organization.

The full name of the organization is required to which normative acts the Regulation applies.

Then the general provisions of the document follow:

• who is the financially responsible person;
• who is not covered by this document;
• how it is changed, approved and implemented;
• where is stored.

The next part reveals the concepts of MO, its types that exist in the organization. With what employees an agreement on one or another type of liability is concluded. Species definitions are given in expanded form. That is, the essence of the concept is given.

It is established how and in what cases this or that type of obligation occurs.

For each species are considered separately, including age, types of damage, the presence or absence of an MO agreement.

It explains what working conditions should be created for a financially responsible person. How is its activity controlled?

In the next section, the article, the conditions for the offensive are stipulated. These include:

• fault of the employee;
• direct damage;
• connection between him and the actions of the employee;
• illegal behavior.

The definition of each of the above concepts, and the order of their establishment is given.

The next part determines the amount of damage, how it is compensated. It is indicated that compensation for damage is determined by a separate agreement with the employee. It is determined how it occurs on a voluntary basis, and as a forced one. The actions in case of refusal of the employee, pre-trial and judicial decisions are explained.

Attention! Pregnant it is necessary to describe the cases when liability does not arise even in the event of damage. For example, self-defense. If it is proved that the employee was defending himself, then even if there is damage, the punishment does not occur.

An integral part of the Regulations are the forms of agreements and contracts for each type of MO.

MO is established both in relation to an individual employee and a team.

She may be full or limited.

Responsibility comes only when the conditions corresponding to it exist.

Which ones, inherent in a particular species, should be described in the Regulation. On the basis of it, an order on the MOL is drawn up.

The organization in the course of its activities performs quite a lot of diverse tasks, for the implementation of each of them a certain responsible person who is competent in its implementation can be appointed. The official appointment is carried out on the basis of an order for the appointment of a responsible person, together with him, a job description is applied, which describes the functionality imputed to him.

Responsible persons in the organization must be appointed on the basis of administrative documents, which include the order of the head, as well as a protocol with a decision on the need to introduce responsible persons, including the duties developed and approved on this occasion with instructions for their implementation. Documentation regarding working conditions and social guarantees should be reviewed by the trade union organization, if there is one at the enterprise.

The action of the order begins from the moment it is approved by the head or responsible person, or from a certain time, which can be established by a certain administrative document. After registration, the order must be brought to the attention of employees - this can be done both for all employees and for a narrow circle. Without fail, the responsible person appointed by this document must familiarize himself with the appointment and put his signature.

If necessary, a copy of such an administrative document can be sent to state and regulatory authorities, as well as to subordinate staff structures and branches of the organization. Also, if necessary, this employee can be issued a power of attorney of a legal entity, including an agreement on liability, an agreement on non-disclosure of trade secrets, etc.

Scope of the order

The order to appoint a responsible person can be used quite widely in solving the operational and economic affairs of an organization, it is most often used in the following cases:

• Carrying out retraining and advanced training of employees.
• When appointing a person responsible for labor protection.
• To appoint a safety officer.
• To determine the persons responsible for fire safety.
• To control the circulation of especially valuable things.
• When appointing a responsible officer for the safety of personal data.
• Appointment of a person responsible for electrical facilities.
• To carry out certain work.
• To appoint a financially responsible person.
• To ensure safety when using sources of increased danger.
• To define each area of ​​responsibility.

By means of administrative documentation, it is possible to determine the responsible person (or circle of persons) for certain labor duties or a certain area. This measure allows you to streamline work processes in the organization, as well as control the implementation of these tasks. In addition, some areas of the organization's activities are required to have responsible persons in accordance with legislative norms, for example, labor protection, fire safety, and safety.

How to draw up an order for the appointment of responsible persons

This document does not have a special unified form, however, when compiling it, a certain structure should be followed and all necessary and important information should be reflected in it. To draw up an order, the official letterhead of the organization is used, it indicates the name of the organization and document (“Order”), the date of its compilation and the next registration number.

The ascertaining part should contain the reasons for issuing the document, with references to regulations and legislation. In the administrative part, it is necessary to indicate information about which person will be entrusted with the performance of certain duties, or who replaces the current responsible person in case of his absence. After that, the order is endorsed by the head of the organization, then the personnel department carries it out.

It should be noted that in certain cases, in order to appoint an employee responsible, it is necessary that he has special certificates confirming that he has special knowledge in the required area. For example, a certificate of completion of fire safety, electrical safety training may be required, or he is familiar with the specifics and conditions of work in chemical or hazardous industries, etc.

When organizing the work of the company, parts of the employees are entrusted with the control of certain processes. For example, they are empowered to monitor compliance with the rules of labor protection, fire safety, etc. If an employee becomes a responsible person, an order is issued on his appointment.

This article has useful sample documents for download.

Sample orders for the appointment of responsible persons

Companies need to comply with many requirements, including the organization of labor. She is responsible for compliance with labor laws, orders of regulatory authorities, etc. In addition, it is necessary to ensure control of internal processes, this is in the interests of the employer himself. The management approves internal acts on the work of a particular direction in the company and indicates which of the employees is responsible for the direction. The appointment of a responsible person is supported by an order. For example, a company selects those responsible for:

• labor protection;
• work with personal data of employees, customers and contractors;
• compliance with fire safety;
• settlements with employees;
• observance of the trade secret regime;
• maintaining personnel documents - timesheets, work books, etc.;
• safety of company property.

The selection and appointment of the responsible person is carried out in the manner that is enshrined in the act, but in all cases, an order will be required to transfer powers.

So, an employee who will monitor compliance with labor protection requirements is appointed if the company does not have such a unit or specialist in the state. These functions can be assumed by the head of the organization, but usually the authority is delegated to another employee. If the company has more than 50 employees, it will be necessary to organize a special service or add the position of a security specialist to the staffing table.

Another option is to choose someone who will monitor compliance with the rules for processing information about employees. The document indicates that this person assumes obligations for control in this area. In addition, you can enter the name of the employee who is responsible for control if the person in charge is temporarily absent (for example, on sick leave or vacation). To control the processing of customer or counterparty data, it is better to appoint another person in charge - in this case, the requirements are somewhat broader.

Another example when such a document is required is when choosing financially responsible. In the company, such persons are the general director, accounting staff, as well as personnel who work with material assets. They ensure the safety of funds and other property of the company, monitor the movement and operation of property. If necessary, the company has the right to choose someone other than these employees as responsible.

The order indicates the purpose of appointing a responsible person

There are no special requirements in the law for how an order should look. It is compiled in free form. The company can develop its own templates and apply this or that template when needed. The order on the responsible person indicates:

1. The full name of the company that selects the employee to complete the task. Sometimes identification codes are also written.
2. The title of the document is what the order is about. For example, on the appointment of a person responsible for the safety of the property of an enterprise. In addition, put the document number.
3. Place of publication and date. For example: "Mr. Moscow, 05.03.2018”.
4. The function to be performed by the employee. The content of the document depends on the purpose for which it is published. For example: “In order to ensure the safety of property (name of the company), control over its use and movement, I order to appoint a financially responsible person (name and position of the employee).” The word "order" must be present. If the leader leaves control of the task to himself, this is noted in the text.

The order on the appointment of a responsible person must contain the position, full name and signature of the head. In addition, it is obligatory for the appointed person to sign. They note his position, full name, and indicate the date when he got acquainted with the order. They also put the seal of the company.

The order on the appointment of a responsible person is one of the most important documents issued by the head in the course of the production activities of this enterprise. Its creation is directly related to the organization of the normal operation of the company and serves as one of the ways to solve specific production problems.

Purpose of the document

As you know, any order is a special legal act, which is based on the instruction of the leadership, which is mandatory for execution by a certain official. This document is intended to address the organization's operational and core objectives. In this sense, the "Order on the Appointment of a Responsible" is especially important. With its help, it is possible to establish the work of the enterprise in a certain direction, by attracting individual specialists.

The purpose of creating this document is to increase the responsibility of specific employees to solve generally important production tasks. The order to appoint a responsible person belongs to the category. Depending on the specific field of activity, it may relate to the following issues:

• liability;
• fire safety;
• retraining and advanced training;
• labor protection and TB;
• turnover of expensive materials and valuables;
• use of sources of increased danger available at work;
• turnover of securities.

The authority regarding the appointment of a certain responsible person, in addition to the head, also has in which this employee works.

Order structure

The order on the appointment of a responsible person is drawn up in any form. There is no single unified form for this document. In principle, it is compiled by analogy with and includes standard subsections that contain certain information:

1. "A cap". At the top of the form is the full name of the company, its form of responsibility and logo. The place, date, title and registration number of the document are also recorded here.
2. "Preamble". It is a description of the essence of the document and the purposes for which it was created. The information is presented concisely, literally in a few phrases. In addition, the preamble may contain a list of individual regulations that served as the basis for issuing this document. The subsection ends with the word "I order."
3. "Body". It sets out the content of the order and specifically indicates the employee who is assigned the relevant duties, and the one who will perform this work in his absence.
4. "Conclusion" is the signature of the head and familiarization with this order of responsible persons.

When issuing this document, it is necessary to clearly indicate from which moment it comes into force. In some cases, the scope of assigned duties requires the conclusion of an additional agreement to the labor agreement with this employee. All this must be noted in the order and completed before the appointed date.

Assigning Responsibility for PB

As an example, consider a sample order on the appointment of a person responsible for compliance with, for example, fire safety at an enterprise. Such a document has standard subsections and is drawn up on a blank A4 sheet or letterhead.

When compiling it, it is necessary to rely on the relevant laws and regulations (the Law "On Fire Safety", "Technical Regulations for the Fire Safety", as well as other departmental documents and the enterprise itself). The main text of such an order should consist of three parts:

1. Ascertaining. It usually begins with the words "to provide" or "in connection with the conduct."
2. Administrative. In its text, the essence of the issue is stated. First, a document is approved on the basis of which the selected person will conduct his work. The next item after the word "appoint" indicates the employee who will do this.
3. List of attached documents.

The second part must necessarily list the following responsibilities of the selected candidate:

• conducting briefings with employees;
• maintaining appropriate logs;
• checking the status of jobs.

The order is signed by the head and brought to the attention of the relevant employee.

About reporting

Fulfilling their functional duties, employees of the enterprise periodically report on the work performed to the appropriate authorities. To streamline this activity, it is necessary to issue an order. It will help increase the responsibility of individual employees for the work assigned to them.

The template for reporting, as a rule, has a standard form and consists mainly of three items:

1. Appointment of specific responsible persons. This part can be issued as a separate application, which lists the basic information (the name of the reporting form, information about the place and timing of its submission, information about the contractor).
2. The assignment of duties to the main specialists of the enterprise, who must ensure that their subordinates fulfill the tasks assigned to them.
3. An indication of the person who will monitor the appropriate implementation of this order.

All employees mentioned in the document must be familiarized with it personally (against signature).