How to convince your boss that free Internet access will increase your productivity. Justification of the need for the project

use of Internet resources by employees of the organization

1. GENERAL PROVISIONS

1.1. This Regulation has been developed to improve the efficiency of the work of employees (hereinafter referred to as the Enterprise) using electronic information resources of the global Internet, and to increase the level of information security of the local information and computer network of the Enterprise.

1.2. The management of the Enterprise establishes constant control and fully specifies the types of information to which access is allowed to a particular employee. In case of violation by an employee of the Company of this Regulation, the employee will be suspended from using Internet resources.

2. PURPOSE OF ACCESS TO INTERNET RESOURCES

2.1. Access to Internet resources is provided to employees of the Company for the performance of their direct job duties. The global information network Internet is used for:

access to the world system of hypertext pages (www);
access to Internet file resources (FTP);
access to specialized (legal, etc.) databases;
contacts with officials of other government structures, with employees of structural divisions of the Enterprise, manufacturers and consumers of goods and services of the Enterprise;
e-mail exchange with officials on non-confidential business issues;
collection of information on the state of the market for products and services produced by the Company;
advanced training of employees necessary for the employee to perform his job duties;
search and collection of information on management, production, financial, legal issues, if these issues are directly related to the performance of the employee's job duties;
other goals.

3. ACCESS TO INTERNET RESOURCES

3.1. The enterprise provides local network users with access to Internet resources through special communication channels in accordance with these Regulations.

3.2. Independent organization of additional Internet access points (remote access, LAN channel, etc.) is prohibited without the consent of the head of the structural unit in which the employee works and the IT manager of the Enterprise.

4. USER REGISTRATION

4.1. Each computer connected to the network is assigned a user responsible for this computer, information about which is entered into the user database of the corresponding domain of the local network of the Enterprise. Registration is performed by the system administrator in accordance with the "Access Rights of the Company's Employees to Internal and External Electronic Information Resources". The user is obliged to keep his identification data (passwords, etc.) secret, it is prohibited to transfer identification data to third parties. For all destructive actions performed on the network, the employee is responsible - the user of the account (identification data) used during their implementation. If it is suspected that the identification data has become known to third parties, the user must immediately contact the IT manager of the Enterprise in order to change them.

5. RESTRICTIONS WHEN WORKING ON THE INTERNET

5.1. Users of the corporate connection line of the Enterprise to the resources of the global Internet are not recommended:

visiting and using gaming, entertainment and other sites that are not related to the activities of the Company and the activities of the user;
use of e-mail, bulletin boards, conferences on the computers of the Company for personal purposes at any time;
publication of a corporate e-mail address on bulletin boards, conferences and guest books;
use of non-corporate e-mail addresses for distribution of proprietary information;
transfer of user credentials;
use of usernames and passwords of computers of the Enterprise on other (third-party) computers;
play computer games offline or online during working hours;
one-time download of large volumes of information (files in volumes exceeding those specified in the appendix to these Regulations);
visits to streaming video and audio broadcasting resources (webcams, broadcasting of TV and music programs on the Internet), which create a large network load and interfere with the normal work of other users;
connection to the electronic network under a different password;
creation of personal web pages and hosting (hosting a web or ftp server) on the user's computer.

5.2. Users of the corporate connection line of the Enterprise to the resources of the global Internet are prohibited from:

visiting and using erotic-pornographic Internet resources, resources of nationalist organizations, resources promoting violence and terrorism;
violation of copyright law by copying and using for official or personal purposes materials protected by copyright law;
implementation of destructive actions in relation to the normal operation of the electronic system of the Enterprise and the Internet (distribution of viruses, ip-attacks, etc.);
downloading materials of pornographic content, computer games, jokes, other entertainment materials;
transfer of personal data, confidential information, information constituting official and commercial secrets to a third party;
damaging the electronic system of the Ministry of Natural Resources of Russia;
conducting illegal operations on the global Internet;
committing other actions that are contrary to the law, as well as these Regulations.

5.3. All users of the corporate connection line of the Enterprise to the resources of the global Internet have limited access to mail servers, including free mail services, except for the corporate server. If a user needs to organize a mailbox in a domain other than , for official purposes, it is necessary to obtain written permission from the user's superior manager, agreed with the IT manager of the Enterprise.

6. APPEALS TO OTHER ORGANIZATIONS ON BEHALF OF THE ENTERPRISE

6.1. Work on the Internet, communication with other organizations may be associated with the need to present their views on certain issues. If an employee of the Company expresses his own opinion in the message, then the specified employee is obliged to warn about this at the end of the message with the phrase: “Please consider that the message contains my personal opinion, which does not necessarily reflect the views and policies of the Company” - subject to prior agreement with the direct management.

6.2. Official appeals by e-mail to officials of partner organizations and organizations that order products and services of the Enterprise are carried out at the direction of the General Director, Deputy General Director, head of the relevant structural unit.

7. WORKING TIME OF USERS ON THE INTERNET

7.1. The time of users' work on the Internet is limited and regulated as follows:

the resource is active from Monday to Friday, from 8.00 to 19.00;
if it is necessary to work with Internet resources on weekends or in the evening, the user must obtain permission from a higher manager and notify the information services of the Enterprise in order to temporarily remove the restriction for a particular user.

8. CONTROL OF THE USE OF INTERNET RESOURCES

The Internet is something without which it is now difficult to imagine a modern person and a computer. became an integral part of everyday life and interested the vast majority of the population. But what is the internet for? Let's say at work or at home. How can you use it? Is it really necessary for modern people?

"Game Box"

Of course, if some technology has taken root in the modern world, it automatically becomes important to the population. But why do you need the Internet? Is it really almost impossible to do without it?

The thing is that a computer without the World Wide Web, according to users, is an empty useless box with games. And then we are talking about standard toys. Indeed, without the Internet at the moment, a small number of applications function. So, without this component, the computer often turns out to be a useless machine. It gives special features to the user, only to an incomplete extent.

In addition, the World Wide Web, as already mentioned, is part of the life of a modern person. You can do without it, but not for long. And not in all cases. So why do you need the Internet? How are you able to use it at work and at home?

Search for information

In general, the World Wide Web is designed to search for information. And absolutely anyone. This is how the Internet can be used. You just need to open a browser, then enter your request in the address bar and wait.

In principle, on the Web you can find any data that only interests you: for general development, and for work, and for education. It turns out that the World Wide Web is used as a virtual encyclopedia. This option is constantly encountered in practice. It is combined with other methods of application, but is the most common.

Did you need to clarify something while working? The Internet will help! Just "ask a question" in the browser - and here it is, the answer! The World Wide Web is a great assistant in any occupation: both in work and in education. Remember this fact!

Communication support

What is the internet for? Let's not forget that users have incredible opportunities on the Web. They are used to being used to the maximum. One of the applications of the Internet is... communication!

The thing is that there are various programs and sites for virtual correspondence. Very often they are used for work. For example, searching for employees, conducting interviews, webinars with colleagues, negotiations with clients.

You can communicate not only for work purposes, but also for your own pleasure. Social networks help here. It is also a common scenario that users practice daily. It is perhaps difficult to imagine a modern person who does not communicate on the World Wide Web for one reason or another!

Data upload

That's not all! Why do you need the Internet, in addition to the already listed layouts? To download data! It doesn't matter which ones. It can be programs, electronic documents, utilities, applications, and so on.

In principle, downloading data from the World Wide Web is also common. And for work purposes, and for training, and for recreation. This also includes such an item as the exchange of information between users.

Do you need to transfer an electronic file for business purposes? Then just send it to the client / interlocutor using the Internet. This is done either through e-mail, or with the help of the so-called instant messengers (programs for communication). An alternative is the use of social networks. Now it’s clear why you need the Internet at work. Only the application of the World Wide Web does not end there either!

This is my job

Why do you need the Internet? As practice shows, recently it helps to work. And it is not at all about the search for information or the exchange of data. The World Wide Web can give you a direct place to work. It is "remote employment" that is now gaining momentum. Home work, the results of which can be transmitted over the Web - that's what the population is interested in.

Most often, this kind of activity is carried out by freelancers. Usually, special labor exchanges are used for this - sites where people can perform certain work for a fee. For example, making translations, writing texts, leaving comments on certain web resources. So the World Wide Web is not always used as entertainment or a large unlimited encyclopedia. Sometimes it is able to provide people with employment and further labor activity. The main thing is to know where to start!

having fun

Why do you need fast internet? Now providers offer a huge speed of the World Wide Web. And users are happy to connect themselves with faster and more profitable offers. But why is this happening?

Often the Internet is used as a means of entertainment. And we are talking exclusively about games - you have every right to download this or that toy, install it on your computer, and then play. Please note - some applications are purchased (there are electronic copies instead of regular discs). And even in this case, you often need to have an Internet connection to exchange data with other players, as well as simply for the operation of the program.

But it is precisely the fast Internet that is needed when it comes to online games. An internet connection is required to run them. And the faster your internet, the better the game will work. And in general, a fast connection to the World Wide Web allows you to instantly download large amounts of information. Just what modern users need so much!

So we figured out what the Internet is for in one case or another. To be honest, without it it is difficult to imagine a modern computer. Most of the functions of this technique are lost if there is no connection to the World Wide Web. You can see that the Internet is a huge data warehouse that allows people to communicate virtually, as well as exchange information!

The latest study by the Association of Online Publishers focuses on office Internet users. It turned out that if it were not for the network, a quarter of these users would not receive any news at all.

The International Association of Online Publishers (Online Publishers Association, OPA) recently released a report on the study of the "office audience" of the Internet - users who spend most of their time online at work, and not at home, at school, Internet cafes, etc. At the same time, those for whom the Internet is only e-mail were excluded from consideration. In general, we studied those who surf various sites during working hours.

The conclusions of the report cannot be called completely discouraging. So, for example, researchers found that prime time for the Internet is the first half of the day, while for television it is the second half, in the late afternoon. Although this, in general, is understandable. Another result is more interesting.
It turned out that for 25% of office workers whose workplaces are connected to the Internet, the network is the only mass medium. Without the Internet, these people would not know at all what is happening in the world, in their country or city.

True, the OPA report does not answer the question of where these people came from: either the Internet lured them away from TV and paper publications, or it simply "forced" those who would not be interested in reading the news in a different situation.

The report also gracefully sidesteps the question of whether it is good to read the news at work if this activity is not part of the direct duties of readers. But, in the end, this problem should not concern Internet publishers (let their own bosses fight for the discipline of office workers, if reading the news at work is considered a violation at all), it is more important for them that the audience using the Internet at work is of better quality. than "home" or "school".

Office workers spend 8.1% of their time on the Internet at work on news and information sites, 13.1% in search of information, while only 14.2% go to entertainment sites. That is, the difference, in general, is small and it can be stated that the bulk of users at work, if not busy with the performance of their direct duties, are still not quite having fun.

The latter conclusion is also confirmed by the gender composition of office network users: according to the OPA, men and women are equally divided here, while among those who use the Internet outside the office, men make up a noticeable majority - 56%. OPA does not explain this phenomenon, however, it is clear that the whole point is in network pornography, which, firstly, is more interesting for men, and access to which, secondly, many corporations are trying to restrict in different ways.

The OPA researchers also found that office Internet users are, on average, younger, wealthier, and better educated than those who use the Internet outside of work. It also turned out that high professionals spend almost the entire day online, while working mothers only have enough for the first half of the day. At the same time, on average, news is still much more in demand in the morning, and trips to online stores are postponed until the evening. It’s as if those mothers who stay online until the end of the working day do it precisely in order to order purchases.

No matter how unpleasant such observations are for employers who believe that an employee in the office should only do what he does, they should not worry too much. According to OPA surveys, 74% of Internet-enabled office workers sincerely believe that the network increases their productivity, and 56% said they use the Internet for business at home as well. This includes both purely personal matters and the completion of home management assignments. So the use of working time for visiting extraneous sites is partly compensated.

OPA) recently released a report on a study of the "office audience" of the Internet - users who spend most of their time online at work, and not at home, at school, Internet cafes, etc. At the same time, those for whom the Internet is only e-mail. In general, we studied those who surf various sites during working hours.

It turned out that for 25% of office workers whose workplaces are connected to the Internet, the network is the only mass medium. Without the Internet, these people would not know at all what is happening in the world, in their country or city.

True, the OPA report does not answer the question of where these people came from: whether the Internet lured them away from TV and paper publications, or whether it simply “forced” those who would not be interested in reading the news in a different situation.

The report also gracefully sidesteps the question of whether it is good to read the news at work if this activity is not part of the direct duties of readers. But, in the end, this problem should not concern Internet publishers (let their own bosses fight for the discipline of office workers, if reading the news at work is considered a violation at all), it is more important for them that the audience using the Internet at work is of better quality. than "home" or "school".

Office workers spend 8.1% of their time online at work on news and information sites, 13.1% searching for information, while only 14.2% go to entertainment sites. That is, the difference, in general, is small and it can be stated that the bulk of users at work, if not busy with the performance of their direct duties, are still not quite having fun.

The latter conclusion is also confirmed by the gender composition of office network users: according to the OPA, men and women are equally divided here, while among those who use the Internet outside the office, men make up a noticeable majority - 56%. OPA does not explain this phenomenon, however, it is clear that the whole point is in network pornography, which, firstly, is more interesting for men, and access to which, secondly, many corporations are trying to restrict in various ways.

The OPA researchers also found that office Internet users are, on average, younger, wealthier, and better educated than those who use the Internet outside of work. It also turned out that high professionals spend almost the entire day online, while working mothers only have enough for the first half of the day. At the same time, on average, news is still much more in demand in the morning, and trips to online stores are postponed until the evening. It’s as if those mothers who stay online until the end of the working day do it precisely in order to order purchases.

No matter how unpleasant such observations are for employers who believe that an employee in the office should only do what he does, they should not worry too much. According to OPA surveys, 74% of Internet-enabled office workers sincerely believe that the network increases their productivity, and 56% said they use the Internet for business at home as well. This includes both purely personal matters and the completion of home management assignments. So the use of working time for visiting extraneous sites is partly compensated.

Are you suffocating at work because you can't find the information you need to get the job done? Are you sure that ten minutes of games and other entertainment will refresh you and allow you to return to work with renewed vigor? Before you are about to ask your boss if he will allow you to freely use the network, arm yourself with arguments and facts to effectively substantiate the request and convince the boss.

Steps

Before talking to your boss

Prepare a speech about the benefits of unlimited Internet access. Examine the impact of free access on work productivity; The best way to convince is cold facts! You will need tangible arguments and facts about how unlimited access will affect employee productivity and corporate growth:

Use well-known research, such as the Singapore State University study "The Impact of Cyberspace on Psychological Engagement" by Don J.K. Chen and Vivian K.J. Lim, which states:

- "Researchers found that Internet users were much more productive and efficient at solving problems compared to the control group and showed lower levels of mental fatigue and boredom, and higher levels of engagement."
- "Because web use increases productivity, the researchers discourage employers from overly restricting employees' access to the web. They advise managers to set aside time for limited internet use for personal purposes, as it improves worker productivity."
Look for research related to your professional field. To be more convincing, look for studies that describe your specific situation. For example, if you work at a bank, look for a study that describes the market advantage or productivity gains at a bank whose employees were able to use the network during their lunch break. The best way to search for such information is through Google for the query "Internet bank employees", replacing the word "bank" with the name of your institution.

Think about the benefits of Internet use in the workplace, especially individual use.
- What part of your job (and the work of others in the company) would benefit from more search freedom? Undoubtedly, search activities, sales and marketing, clarifying legal and financial issues will greatly benefit from unlimited access to the network, but the ability to observe the activity of competitors and customers should not be discounted. Consider the activities of each department and consider whether its work can benefit the scale of the company or the department itself. Also consider the implications that a company may allow one department to use the Internet and not another.
- Treat social media as a source of breaking news. They've grown rapidly in recent years, providing immediate feedback on your company's performance, insight into competitors' intent, and even telling you what's being said about your company. For some companies, it is important to keep abreast of social networks.
- Use a combination of research and common sense arguments to convince your boss of the need for free time to search the web at work. Some arguments will apply exclusively to your position, while others are suitable for any office worker. Possible examples:
  - Employees who feel more free at work will not feel vindictive about using the network solely for work.
  - Employees who rested during such a break will return to work refreshed and more energetic.
  - Employees don't have to quietly check their purchases or look for discounts. Openness is a great working policy, it reveals everything.
  - Going into a different context can refresh your concentration, which is better than constantly working on the same material.
Get to know the battlefield. Decide what type of Internet use is appropriate for your position. For example, browsing news sites can be useful, but social games are unlikely to help in your work. Maybe crosswords would work, but shooting games wouldn't.

Consider all the downsides of having free internet access. Every situation has the other side of the coin, you need to know what the boss will say in response to your proposal. Honestly consider any complications of unrestricted internet access: addiction to online games, neglect of work, and browsing inappropriate sites. In addition, employers are afraid of negative feedback left by employees about work during working hours, and quarrels between colleagues or competitors. Make a list and compare the pros and cons. At the end of the list, indicate what methods you think will help against the negative effects of open access.
Make a formal review of Internet access policy. Is it firmly established? Is there a ban? It's important to know what you're dealing with before you propose reforms to your boss. If the ban exists, try to find out how long ago it was introduced, who did it and why.

Enlist the cooperation of colleagues
1. Ask colleagues for support. Find out if your co-workers think that getting online will increase their productivity. Conduct a survey and use their opinion as an argument in support of your research.
  - Prior to the general survey, select a few co-workers working in different departments and ask for their opinion. Find colleagues who work with full dedication and are not indifferent to the fate of the company.
2. Conduct blind research on the connection between productivity and Internet use. Make a short list of questions (no more than ten) that will show you if your colleagues share your enthusiasm.
  - Refer to studies and independent data, and state the question directly and clearly. Wording should be, for example: "List three reasons that make you support or refuse free access to the Internet during business hours."
3. Keep colleagues within reality. Most of them will jump for joy at the thought of unlimited Internet access. If you need their support, try not to make them expect too much, be realistic. It is important for you to specify any restrictions and expectations that will follow the introduction of unlimited access - for example, their duties and the list of sites that cannot be viewed. Also take into account the relevant safety protocols in place in your workplace. If you don't, someone else will.
  
  Project
  
  Get your boss on your side
  1. Ask to meet with your boss to discuss the issue. If you're confident, get straight to the point, or ask your boss for help to schedule a time when you have about an hour to discuss the issue.
    - Offer to meet at the office or for lunch, depending on your relationship. If you think your boss will understand you better in an informal setting, then ask for a meeting in another territory.
    - Don't schedule an appointment when your boss is busy with a big project.
  2. Prepare in advance at home by collecting all the information about the company's growth, sales and benefits. It is important for you to present the company as a healthy organism, a successful organization that values employees and wants to improve both their well-being and their productivity. Compare the company with other organizations that value employees to link free online access to other company activities where productivity is at a high level. Then, link open internet access to continuous productivity gains.
    - The most important thing is to find a specific area that you know your boss monitors on a daily basis and show how that area will benefit from open Internet access.
  3. Present your project in a way that connects with corporate growth and the overall direction of the company. From company success, move on to your productivity plan with free internet access.
    - Refer to the document you submitted point by point, pointing out why free access would be beneficial. Don't retell your entire project, but only link to a short summary of the main ideas.
    - List specific studies that demonstrate how online search improves productivity. List the studies you mentioned and compare how this information can be applied to the work of your company.
    - Tell us how free access can be introduced in your company. Consider the demands of time, talk about time for personal use of the network, like a coffee break. Perhaps you would suggest introducing free access only during such breaks and lunch - it depends on your work. Emphasize that you consider it necessary to specify sites that should not be viewed - not only for granted like pornographic, gambling or hate sites, but also those gaming sites, for example, which can affect the speed of the network, any sites of bad taste and so on. List in detail exactly where employees will be able to spend their free time on the Internet.
  4. Give your boss a chance to ask questions. Show that you are open to discussion. Before the meeting, think about what he might ask, and be prepared for any questions, especially slippery ones.
    - Consider whether there are points in your project that he wants to discuss in more detail. Let him know that you are willing to do any additional research if it will help him make a decision.
    - Prepare for failure on all counts by having possible solutions to any problems in advance.
4. Leave the door open for any questions. Let your boss know that you are ready to continue the discussion between meetings if additional questions arise.
Prepare a specific action plan for the second meeting. Have a step-by-step action plan with you that describes how open web access can be introduced in your office.
- Include specific instructions for introducing open access. Specify when, where, how and who will be able to access the Internet without restrictions. Identify sites and justify your opinion. For example, according to your research and corporate goals, justify why the accounting department should have free access to the network in the middle of the morning and in the afternoon for half an hour each time; describe what the results will be.
- Consider probation if the boss is still hesitant. If you think your boss is incredulous or inclined to reject your plan, ask if he's willing to try for a few weeks or months. Let him know that he has nothing to lose, but he can gain.
- Offer to monitor changes in employee productivity levels. Tracking results is a key factor in the success of your endeavor. Consult with your IT department to find out how you can track time spent online, visits to websites, and collect other statistics. After that, find out what operations can be used to calculate productivity so that you can find out the impact of network access on productivity.

Convince your boss with delicate persistence.
Treat the enterprise from a management point of view. Propose this project as a business improvement using facts, logic, and persuasive calculation.
If your boss would like to reduce stress and reduce workplace conflicts, look for evidence that free online access will give employees the ability to seek support online and overcome adversity more successfully.
If you or other employees have mental disabilities that interfere with work, then accessing the network will help you adapt to the workplace and compensate for irritants.

Warnings

If your boss refuses, don't use the network on the sly, you may be fired or punished for it. If you firmly believe that you should be allowed access to the network, consider a second attempt to convince your boss, armed with new facts and figures.