Time management in Excel: working time planning system. The most effective ways of time management Time management in tables and diagrams
Time management
How to squeeze 100% efficiency out of 24 hours?
Time management is a time management technique that is aimed at increasing the efficiency of its use. Initially, this science appeared to help people in work and business. But over time, the benefits of time management have become relevant for everyday life. Read useful tips on this topic in the articles: and
Why and who needs time management?
The latest trends in society do not pass without leaving a trace - their influence is directly related to the free time of each of us. Over the past decades, human life has changed in such a way that new responsibilities and new temptations have appeared.
Speaking of the latter, it is worth mentioning that the temptations to waste time are the first obstacle to time management. With the advent of the Internet in people’s lives, many opportunities have appeared to “pass away” time, or in other words, to spend it ineffectively. It was the same with television a few years ago, and so on.
Does this mean that time management is only needed by those who spend time on social networks or spend it watching TV? Of course not. You can waste a lot of time without benefit by working 24 hours a day, which at first glance seems useful. You need to build your plans correctly in order to successfully complete several tasks at the same time. Therefore, time management will be useful for absolutely every person.
Consequences of lack of time management
Several areas of activity are focused on the study and development of this area: psychologists, managers, businessmen and other specialists in their field. Thanks to this, today we can say with confidence that the lack of time management is the cause of the following problems:
⦁ Insomnia
⦁ Stress
⦁ Depression
⦁ Loss of strength
⦁ Decreased performance
This list can be continued endlessly. After all, improper planning of the day prevents you from achieving your plans, causes excessive fatigue, which entails stress, and then depression. How to deal with this? We will talk about this below.
How to plan your time correctly?
Studies by psychologists and managers have shown that too much free time affects a person just as badly as too much work. Therefore, the very first rule of time management is commensurate time for work, rest and sleep. The best duration of sleep should not be less than 7 and more than 8 hours.
As for the remaining 16 hours, which are allotted for work and rest, an individual approach is important here. In order to maintain productivity at the desired level, you cannot spend all the remaining time working. But the rest time should be minimal, sufficient to maintain tone.
You need to plan your day yourself. It is important to understand that time management is not about making plans for the day. This is a much longer and more serious process, which consists of:
⦁ Analysis of goals, formation of tasks based on analysis
⦁ Determining the degree of importance of each task
⦁ Making a plan
⦁ Execution of the plan
⦁ Analysis of the work done
⦁ Drawing conclusions and adjusting the plan in accordance with real facts
Formation of tasks using the “Tree of Goals” method
The goal tree technology will help to analyze and formulate tasks. This technique is used in various areas of business and everyday life. For clarity, it is drawn in any convenient way, starting with the most important goal.
For example, you need to create your own business. At the initial stage, you will need 3,000,000 rubles for this (this is determined based on analysis). You plan to receive this money in three ways: your savings + investor deposits + subsidies from the state. This means that your tasks for the near future will consist of three branches of the “tree”. A visual method for constructing a goal tree is shown below. 
To construct such graphs, there are many programs with which you can draw your goal tree in two clicks.
Drawing up a plan using the ABC technique
To plan your time, you can use a notepad or notebook, a gadget program or a service. Based on the compiled tree of goals, you need to draw up a detailed plan of actions and tasks, based on which you can plan your time in advance. For example, the date of defending a business plan and holding a conference is already known. Therefore, you can set this task on a designated day in advance.
As for daily tasks: work, household chores, meeting with family - here you will need to create a schedule. It will take a lot of time to create the right plan for each day. Start by planning for the coming days. To do this, write down a chaotic to-do plan with the approximate amount of time each item will take.
Next, use the ABC sorting system. Her technique is simple: divide all tasks according to importance into three groups. Group A – things that will take 20% of the time but will bring 80% of the results. Group B – things that will take 30% of the time, but will bring 15% of the results. And group C - things that require 50% of the time and bring 5% of the results.
This technique helps you clearly see how important your business is and how commensurate the time spent is with its benefits. After sorting your plans using the ABC technique, distribute your tasks over the coming days so that every day you have to carry out plans from three groups at once. This is done in order not to overload one of the days with too difficult work.
By differentiating the work by complexity and duration, you will be able to achieve the best efficiency.
Analyzing the correctness of the plan
When making a plan for the coming days according to the ABC principle, you are guided by intuition and rely on logic. But the best advisor in time management is a fact. Therefore, when implementing the plan, adjust the time that actually took to complete each item. Take notes several times, then analyze.
When analyzing, do not forget to take notes about what caused your loss of strength during the day and what caused your tide. This is extremely important because no plan will improve your time efficiency if you do it while tired. You also need to work on creating a cheerful mood.
You will notice that your day consists of two types of tasks: periodic and one-time. You perform the first daily, and the second only once. Analyzing already completed plans, try to derive the ideal formula for implementing the first ones. Since these tasks are constantly present in your life, you can schedule them for years in advance and develop the most effective system for their implementation.
Pareto principle
You have already met the Pareto Principle earlier, at the stage of drawing up a plan. Its essence is that 20% of effort brings 80% of the result. When planning your day, week, month and even year, be sure to take this law into account. Analyze your plans, compare tasks with each other and identify the most productive ones.
Conversely, think twice about the importance of tasks that take up 80% of your time and produce only 20% of the results. Perhaps they can be abandoned or another way to solve them can be found.
Unplanned tasks and the Eisenhower matrix
Over time, you will notice that it is not always possible to fulfill the plan. Sometimes something unexpected can happen that requires you to waste time. And since your day was scheduled, you won’t have time to do anything on your to-do list.
In order for unplanned tasks to cause the least damage to your daily routine and performance, you need to determine the degree of importance of the task that suddenly arises and the time it will require. You should not do it by sacrificing time for sleep or rest. It is better to review the to-do list and move the item that is equivalent in time to the task that has arisen, but is less important.
To find this point, which you can carry over to later, create an Eisenhower matrix. Its principle is based on two intersecting vectors (as well as the X and Y axes). The Y axis determines the degree of urgency of the matter, and the X axis determines the importance. Distribute your plans on this plane and find the least important and least urgent thing at the same time. Transfer it to the next days.
Time to rest
The optimal time to spend on rest should not exceed 8 hours. Of course, in the conditions of modern life, the person who has the opportunity to spend 8 hours on vacation can be called lucky. Moreover, sleep has nothing to do with this. These are those 8 hours that can be spent meeting your family, walking in the park, visiting the opera, etc.
When planning your day, it is important to be completely honest with yourself and understand your body correctly. At first, you will need to experiment and rest for different amounts of time, and then write down the results and describe how you feel during the day. Using this method, you can find the only right amount of time for you, which will allow you not to overwork, but at the same time not to relax to the point of laziness.
Conclusion
The pace of life that most people are accustomed to, based on a five-day work schedule, is not correct. We are used to spending Saturday and Sunday on entertainment, that is, all 48 hours. After a hard week of work, such a long break for the body is comparable to a sharp change in temperature or oxygen level in the air. And weekdays often don’t leave even half an hour for rest. All this negatively affects the body, well-being and performance of a person.
In this regard, it is extremely necessary to properly manage your time. This is where the science called “Time Management” helps.
The article brought to your attention will not touch upon the basics of time management, methods of dividing tasks into primary and secondary ones, principles of organizing working time, etc. Enough has already been written about this, and I can’t give better advice than reading specialized books on time management (primarily those presented on this site). The purpose of this article is to familiarize yourself with a very specific system of recording and organizing time that I myself use.
The proposed system for recording and organizing time was developed during 2004. The diary began in February 2004, and this practice continues to this day. Gradually, the system underwent some changes, was trimmed and adapted to current tasks. Today, she has finally gained enough slenderness and strength for me to risk bringing her to the public court. I hope that the proposed system will be useful for people who want to establish some order in their own lives. At least my experience allows me to hope so.
The diary is kept in a regular Excel file. The capabilities of this program allow you not only to conveniently plan your day, but also to sort tasks, maintain an archive and monitor the time spent.
TIME ACCOUNTING
By plotting an Excel sheet in a certain way, you can easily and conveniently take into account the time during the day. To do this, use the following diagram:
In the figure, each hour (the top line indicates hours) is divided into 4 columns, that is, the accuracy of time recording is 15 minutes. Greater accuracy makes accounting inconvenient, while less accuracy allows for too large losses during accounting.
The leftmost column reflects typical time expenditure graphs (chtn - reading, rbt - work, doc - maintaining documents, everyday life - solving everyday problems, lchn - personal time, rzvl - entertainment, dv - movement, nchg - nothing, loss of time).
Over the course of the day, the elapsed time intervals are filled in. To simplify calculations, the number “1” is used as a placeholder. Then, using Excel formulas entered into the appropriate columns (the formulas are written in the example file attached to the article), it will automatically calculate the time spent on a particular type of activity.
At the end of the day, the time sheet looks like this:
This scheme, if desired, allows you to restore the entire day (overslept, quickly got ready, went to work, worked, chatted with a colleague, worked, had lunch, worked, went to a meeting, waited for a late partner, held a work meeting, returned to the office, reported to the boss, went home, had dinner, read, watched a movie, got ready for bed, read before bed, summed up the day, fell asleep).
But in practice this is rarely required, so most days are left with brief summaries of the time spent. They look like this:
Such summaries allow you to soberly assess how much time is spent on a particular type of activity, and, in addition, derive an average based on the results of the week or month. Further, if desired, you can draw conclusions about the need to devote more or less time to one or another type of activity.
PLANNING
Let's start with a regular daily task sheet. In my version it looks like this (SEG tab, today):
As you can see, the sheet uses 4 working columns: St – status; Вр – time; Fri – priority; and a column to indicate the day and task description.
A detailed discussion about the “Status” column will follow below. The “Time” column, I think, requires no explanation. Now we will focus on the “Priority” column. It uses the following signs:
! – main task for the week
!! – part of the weekly task to be completed on the current day; or a secondary task for the week
30 – priority tasks for a specific day (tasks for which the time is determined or subject to determination)
40 – priority daily tasks
50 – less important daily tasks
60 – tasks to determine the results of the day
70 – summing up the day
80 – tasks to determine the results of the week
90 – summing up the week
Knowing this classification, it is quite easy to both distribute tasks for the day and plan them for the week. The weekly plan in my file looks like this:
The actual weekly plan can be seen at the bottom of the page. Immediately below the column indicating the first and last days of the week, tasks for the week are written down. This is followed by the designations of each individual day, under which specific tasks for that day are written.
The columns at the top of the page are daily and weekly tasks, which are simply copied into the corresponding sheet when drawing up a daily plan.
The monthly plan is drawn up using the following scheme:
EFFICIENCY MARK
Now let's return to the analysis of the "Status" column. It is this column that allows you to evaluate the effectiveness of your days. The “Status” column indicates whether the intended task has been completed or not. There are 3 possible signs used to indicate status:
V – completed
B – partially fulfilled, or not fulfilled due to objective reasons
N – not completed
During the day, as tasks are completed, the sheet takes on the following form:
Using the “sorting” function (menu item – Data), you can automatically sort tasks:
With this sorting (Status => Priority => Time), all completed tasks will be at the top of the list. You can no longer pay attention to them, focusing it on the remaining tasks.
At the end of the day, when all the columns are filled in, the proposed system allows you to impartially and objectively assess the effectiveness of time use.
The task sheet at the end of the day looks like this:
Using different colors after sorting allows you to clearly show the effectiveness of the day.
In the example given, out of 13 tasks for the day, 9 were completed, 3 were not completed, and 1 was not completed due to objective reasons. Considering that points “B” are counted as 0.5/0.5, the results of the day look like this: total – 13; plus – 9.5; minus – 3.5. I consider the day successful if there are more than two-thirds of the total number of “plus” tasks; half successful - from half to two thirds of the total; unsuccessful - if there are more than half of the “minus” tasks. Other proportions are possible, depending on your demands on yourself.
A similar system is used to evaluate the effectiveness of the week. In the archive, the past week looks like this:
A similar system is used to evaluate the performance of months and years. Month:
In the same way, it is possible to sum up the results of a year, a decade, and so on, right down to summing up the results of your whole life :)
You can also store your own telephone directory in one file with task and time sheets.
It is especially convenient to use the proposed system if you have a pocket computer. In this case, the file with task and time sheets will always be with you, and you can make changes to it as the day progresses.
You can simply print task and time sheets on a printer. I recommend leaving a certain number of boxes empty so that you can fill in any tasks that arise as the day progresses.
I hope that the system outlined above will be as useful to you as it helped me organize my life. Good luck!
Alexey Fedorov, December 2004 Contact: [email protected]. Editing – Gleb Arkhangelsky,
The article was written specifically for the site. Document address on the website:
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We continue our review of interesting, useful and, if possible, free online assistants. Today we will talk about those services and applications that help us manage time (our own and that of our employees) and be more efficient. Let's consider both the simplest “to-do” sheets and complex systems that allow you to store documents and coordinate work with employees. After all, every service has its own user, isn’t it?
So, 15+ resources for planning and time management.
http://nowdothis.com - a minimalist service for one to-do list. Enter your list into the window, and the service prompts you to click the “Done” button after completing each task. Suitable for those who have a clear and understandable plan, and who at the same time like to tick off completed items. Not suitable for those who have a flexible schedule and a floating to-do list.
http://www.plan-your-time.com/to-do/— here you can also make your to-do list, checking off completed ones. In addition, the service calculates how much time is spent completing each task. But if you need to pause between tasks or swap tasks, the list will have to be compiled again.
http://todolist.ru is also the simplest online service for compiling several to-do lists. You can make lists several days in advance. The functionality is also quite limited - just lists, like in a paper diary, and nothing extra. But it's free.
http://todoist.com— a convenient task scheduler with an online version and for different gadgets. You can set goals and plan specific steps to achieve them. You can create joint tasks, delegate and control their execution. An interesting feature is that the service calculates the so-called “karma” - the user’s productivity. The minimum set of functions is free, you will have to pay for advanced ones, but essentially Google does the same thing for free (read on).
https://www.google.com/calendar/render is a calendar that is with you all the time, on any device – mobile or desktop, yours or someone else’s. The calendar can remind you of a planned event, not only for you, but for all participants - via email and SMS. Like other Google services, the calendar is free.
https://calendar.yandex.ru- well, you understand :)
http://miniplan.ru from the creators of Megaplan. Combines to-do lists, an electronic calendar with reminders, and a cute interactive clock where you can add your to-dos. The miniplan is free and suitable only for personal planning – that’s why it’s mini.
http://yaware.ru— online time and productivity tracking system. Suitable for those who work on the Internet. You add to the system sites that you visit for work (or not for work :)), defining them in the category of useful, useless and neutral. The system tracks how much time per day you spend on each resource and provides a report at the end of the day. In this case, only the time during which you actually work with the resource is taken into account; the system simply ignores open and unused tabs. The site offers free access to tracking your own productivity and paid packages with advanced options for tracking employee time. There are applications for smartphones.
http://motivateclock.ru- a similar program. Download and install on your computer; there is a version only for Windows. The program is free, for personal use only, there is no corporate option.
http://www.leadertask.ru is another similar service, an electronic diary that works online, on smartphones, from a computer and even from a flash drive. It also makes it possible to coordinate plans with the team, synchronize tasks on different devices, and so on. There is a free version for personal use, several paid packages, and a boxed version for corporate clients.
https://www.wunderlist.com/ru— cloud service for data storage and task distribution. This is a system of to-do lists and a set of tools for working with them. You can set tasks, divide them into subtasks, set deadlines, link tasks together, set reminders, share your tasks with other people, and so on. The service is suitable for both personal planning (free) and business purposes (for money), and is synchronized between different devices.
http://evernote.com/intl/ru/- a service that has now gained wild popularity. This is a program and web service for storing large volumes of notes, and notes can be of any format - text, images, audio, video, with attached files. In addition, the service works as a project management system, helping not just to store a bunch of information, but to organize it and, if necessary, share it. Opens everywhere - online, from computers and phones, and synchronizes your information. There is a minimal free package and paid versions with advanced functions (for example, in a paid account you can collect an entire electronic library or video library). Evernote comes with some nice supporting services, such as Skitch, which we're talking about. And if you wish, you can connect Google mail and Google calendar.
https://getpocket.com— a browser extension, similar in functionality to Evernote, but not for notes and files, but for web pages. You save all the pages that you cannot look at right now - it turns out to be a plan for reading in the future. Inside the service there is a convenient function for clearing pages of junk - advertising, unnecessary links, etc. This helps save time and read only useful content. For money, you get a search, a tagging system, and a function for creating an electronic library (if the authors of the articles you tagged decide to delete them, the articles will still remain in your pocket).
http://worksection.com- a system that combines file storage with time planning. You can save files in any format for free. For an additional fee, you get a calendar with reminders and advanced functions: timer, time tracking, finance, etc. You can also work on projects with the participation of assistants. The service allows you to set tasks and monitor their implementation, take into account the efficiency of employees’ working time, calculate costs, organize group chats, etc.
Without any doubt, working from home has its advantages. For example, you don't have to commute to work. They don't waste valuable company time gossiping around the water cooler. And you only pay for the hours they actually worked. And, as research shows: than office workers. However, to run a successful business, you may need some time management programs.
After all, despite all the benefits of hiring remote employees, if they do not live in the same region as you, it can be difficult to help them manage their working time effectively.
So, remote workers don't have to spend time commuting, but you also want to make sure they're doing their jobs efficiently, and to do that, you need the right management tools. Here are the besttime management programs 2018:
Time management programs
There are several important aspects to the art of time management, and in this article we would like to cover them all. But let's start with the most obvious - time tracking.
1. Time Doctor
If you need a program to track the working hours of remote employees, then Time Doctor just what you need.
With Time Doctor, you can get detailed reports on how your remote employees use their time and how productive they are. This program takes into account both the working time of employees in general and the time spent on a specific project, completing tasks, or working with clients.
In addition, this personnel management system includesInternet activity monitoring, tracking of visited sites, GPS tracking and much more.
Time Doctor has everything it should includetime management programs.
2. Roadmap
10. Asana
Asana - an ideologically simple application for project management. One of the best features in Asana is that you can add tasks to a list or calendar. This way you can see on the calendar when and what you need to do. When you have finished working on a task, you can click on it and mark it as completed.
Asana also allows you to sort tasks into categories such as completed, uncompleted, due, and by project. This gives the manager the opportunity to see current progress, and the remote worker to quickly sort out what has already been done and what still needs to be done.
This application also sends an email notification before the due date of the assignment.
11. Float
Float is a project management software that is better suited for small teams.
Float has a convenient “click-and-drop” scheduler that helps you visually display the team’s current workload, easily manage tasks, quickly make updates and find the employee you need thanks to the program’s filters and search functions.
In Float, you can also distribute tasks between employees, break them down into stages, group projects, and add your own explanations to tasks.
Float helps you manage your team and allows you to create custom reports so you can make sure you're achieving your goals.
Productivity apps
You've probably heard the expression: “to be no worse than others.” And although this usually refers to social status, the same can be said about the situation with remote workers. In other words, it's great to see in a productivity app who's doing what, and who's leading the "race."
12.IDoneThis
IDoneThis - a rather interesting application for increasing productivity - in fact, it is a “pumped up” to-do list. With IDoneThis, you can create to-do lists for remote workers to complete and watch as red X's (uncompleted tasks) turn into green (completed).
IDoneThis is a convenient way to track the progress of work and check how employees are doing. Sometimes the best time management This is healthy, friendly competition.
13.Todoist
Todoist is an excellent and conceptually simple application for creating a to-do list. No, really, you can add your personal matters there. Like a shopping list, movies you want to watch, planning trips. However, the application can be completely reconfigured and used only for work tasks.
In your Todoist account, you can add tasks, label them, assign due dates, and sort tasks by filters: assigned to you, assigned to other employees, and prioritized. You will also see tasks for today and those that need to be completed within the next seven days.
Basic Todoist features are available for free, but if you're managing a large team, it's worth upgrading to a paid premium plan to take advantage of all the features.
File sharing
It may seem strange that we included cloud storage in an article highlighting the besttime management programs, but there is a direct connection here. Just imagine how much time would be wasted if your remote workers didn't have a file sharing app? And, God forbid, all files will be sent to you by email?
Many of the apps mentioned include a file sharing option, but you may need a backup or want to use more reliable services like Dropbox or Google Drive.
14. Dropbox
Dropbox is an excellent cloud storage that you can use to share files. The service is intuitive and many remote workers are already familiar with how it works.
To get the most bang for your buck, use a Dropbox Business account with secure data access, synchronization, and collaboration capabilities.
15. Google Drive
If you manage a small team of remote workers, then Google Drive is a great choice. With Google Drive, you can share files, edit them, collaborate, add comments to text documents, and more.
Additionally, as an additional measure of security and control, you have the ability to choose who has access to certain documents.
Time is a limited resource that is constantly being used up. You cannot stop using it and are not able to restore its reserves, but at the same time you need it to realize your plans. From scheduling meetings to fulfilling orders, time is at the core of every aspect of running a business, and you can't afford to mismanage it.
Ineffective time management can manifest itself in different ways. Whether it's procrastination, distractions from personal matters, or long-drawn projects, there are many things that waste our time every day. Due to lost time, you disrupt your life-work balance, feel more stress and are more likely to face tight deadlines.
Fortunately, today's technology can offer us many opportunities to manage our time more productively. In this article, we've listed 9 apps that will help you free up your schedule, find time for your personal life, and focus on getting the work done that matters.
1.Clear
Clear is a simple, well-designed to-do list app that makes it easy to keep track of all your current tasks.
Sometimes our lives become too hectic, but Clear helps us see priority goals as a series of elementary, step-by-step processes. You can organize your daily tasks into separate categories using themed lists and immediately see what needs to be done next.
One of the main advantages of Clear is its fully customizable and easy-to-use interface. With simple gestures, you can add and complete tasks without a second thought.
Clear is available for iOS, OS X and Apple Watch.
Why Clear?
This app organizes your life, allowing you to achieve your goals step by step.
Clear syncs with your iCloud account, so you don't have to constantly update your to-do lists across all your devices.
Clear keeps you accountable with reminders and push notifications that focus your attention on what you really need to do.
Workflow is a highly customizable app that reduces your time spent on complex daily tasks.
With Workflow, you can create unique shortcuts on your phone or tablet's desktop that perform a series of tasks with one click. Whether you're interested in automatically getting directions to your next meeting from Google Maps or backing up all your photos in Dropbox, you'll be able to develop your own apps to handle whatever functionality you need.
Workflow boasts over 200 actions and integrations with apps like Facebook, Uber, and YouTube. This time manager is available on iOS.
Why Workflow?
Workflow helps you save time by automating complex tasks you regularly perform on your mobile device.
Workflow is simple and fast, allowing you to quickly create new apps and shortcuts using simple drag-and-drop commands.
Workflow is versatile and can run inside apps like Safari and Evernote.
3. Clara
Clara is an AI-powered app that schedules and coordinates your meetings.
Making appointments is a very time-consuming job: finding time in your own schedule is difficult, but understanding the events of someone else's schedule is even harder. Clara takes the hassle out of organizational issues by automatically handling those annoying back-and-forth emails you spend time on every day.
Simply include Clara as a secondary recipient (CC - carbon copy) in any email and the application will immediately begin the process of creating an appointment.
Why Clara?
Clara helps you spend less time sending emails and frees up your inbox.
With Clara, you can focus on your responsibilities without having to think about your schedule.
Clara behaves like a real person and uses a simple, natural writing style that will be completely understandable to your recipients.
Wunderlist is an app designed to create collaborative to-do lists so you can better coordinate your activities with colleagues, friends and family.
When it's time to do some work, you won't have to do it all alone. Wunderlist allows you to track, complete, and share goals with the click of a button. You will also be able to assign tasks, add comments, set due dates and reminders for your team.
Wunderlist is available for Android, iOS and Windows Phone; OS X and Windows; and Google Chrome.
Why Wunderlist?
With Wunderlist, your entire team stays in the loop as the app allows you to share, comment, and collaborate on any task or to-do list.
Wunderlist is available on almost all platforms, which means it will work on all your devices and all your team members.
Wunderlist makes sure you never forget anything by giving you the flexibility to set deadlines and reminders.
RescueTime is a time tracker that records how and where you spend your time online.
Do you want to balance your personal life and work life? RescueTime analyzes everything you do throughout the day, from the apps you use to the amount of time you spend on your favorite websites. If you want to protect yourself from everyday distractions and get your work done faster, RescueTime will help you identify the specific behaviors that are holding you back from a more productive life.
To help you focus on achieving your goals, RescueTime can even temporarily block the resources you prefer to spend time on, putting work aside for later. RescueTime is available for iOS and Android; OS X, Windows and Linux.
Why RescueTime?
RescueTime lets you know if you're spending too much time on a task through reminders.
RescueTime gives you a better understanding of how you spend your day with detailed reports and daily digests.
RescueTime helps you get your work done faster by giving you new ways to organize your day and manage your time smartly.
6. Timely
Timely is an innovative time tracker that not only shows you how much time you spend on each project, but also helps you organize your work week more efficiently.
Timely plans your week ahead of time and lets you estimate the time it will take to complete your daily tasks. By tracking your time, you can compare your predictions to how long each job actually took and optimize your schedule in the future.
This approach to time tracking will allow you to manage your time more effectively and give you the edge when it comes to completing important projects. Timely is available for iOS and as a browser app.
Why Timely?
Timely gets your team on track and gives you a more realistic picture of how much time projects actually take.
Timely helps you track the exact amount of time you spend on work tasks.
Timely helps you understand exactly how your week is going and plan your next “seven days.”
Trello is a flexible web-based project management app that makes it easy to organize your tasks and collaborate with other team members.
Instead of confusing you with a ton of emails and Slack messages, Trello displays your projects as lists pinned to a bulletin board. Each list consists of individual cards that can represent tasks, ideas, goals, and more. Team members can add comments, attachments, checklists, and custom notes to cards, all on one page.
Whether you're planning on tracking the progress of large projects or organizing a brainstorming session, Trello can be tailored to suit your employees' needs.
Why Trello?
This application is fully customizable. Every business has its own unique needs, and Trello easily adapts to those needs.
Trello keeps you organized by bringing all your projects and team communications together into one digital experience.
With Trello, you'll find it much easier to keep track of projects and you'll be able to analyze entire workflows at a glance.
With access to a vast network of data, Google Now can provide you with information that it deems relevant to you. From sports scores and nearby restaurants to traffic on the way to work, Google Now frees up your time by taking care of all your daily details.
Google Now is also fully integrated into the Google app ecosystem, allowing you to schedule Google Calendar events, take notes, and more. This online assistant is compatible with iOS and Android operating systems.
Why Google Now?
Google Now gives you more time to focus on your work because it gives you the information you need without forcing you to dig through the search results.
Google Now is here to help, whether you're making restaurant reservations or trying to remember where you parked your car.
The app automatically adapts to your behavior and provides you with a unique and fully customizable experience that can be changed at any time.
Pocket is a bookmarking app that allows you to save articles to read later.
Engaging content can distract you from your work even on your most productive days. With Pocket, you can save all the publications you like in one place and save them for the future, without interrupting your priority tasks.
Pocket works with over 1,500 different apps, so wherever you find an interesting article, you'll have the ability to pin it. Pocket is compatible with iOS and Android.
Why Pocket?
With Pocket, you won't be distracted because you can always save meaningful content and make the most of your time.
Pocket helps you organize your day and separate work time from study time.
Pocket makes it easy to discover new content, so you won't be short of content when you decide to read something new.
Timing is everything
Managing your time effectively is the key to a more productive and happier life.
If you don't manage this resource well enough, you can easily get bogged down in the nuances of work and miss out on opportunities to spend quality time with friends or family. Maintaining a good work-life balance is critical to your professional and personal success, so you should try to make the most of your time under any circumstances.
With the apps listed above, you can easily optimize your life for more productivity and less stress.
